Section 35 of GST – Accounts and other records, CGST

Section 35 of GST – Accounts and other records. Everything you want to know about for GST Section 35, this section is provide all details for Accounts and other records. Detailed Analysis of GST Section 35 of GST Act 2017 – Accounts and other records.

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Section 35 of GST – Accounts and other records

(1)Every registered person shall keep and maintain, at his principal place of business, as mentioned in the certificate of registration, a true and correct account of—

  • (a) production or manufacture of goods;
  • (b) inward and outward supply of goods or services or both;
  • (c) stock of goods;
  • (d) input tax credit availed;
  • (e) output tax payable and paid; and
  • (f) such other particulars as may be prescribed:

Provided that where more than one place of business is specified in the certificate of registration, the accounts relating to each place of business shall be kept at such places of business:
Provided further that the registered person may keep and maintain such accounts and other particulars in electronic form in such manner as may be prescribed.

(2) Every owner or operator of warehouse or godown or any other place used for storage of goods and every transporter, irrespective of whether he is a registered person or not, shall maintain records of the consigner, consignee and other relevant details of the goods in such manner as may be prescribed.

(3) The Commissioner may notify a class of taxable persons to maintain additional accounts or documents for such purpose as may be specified therein.

(4) Where the Commissioner considers that any class of taxable person is not in a position to keep and maintain accounts in accordance with the provisions of this section, he may, for reasons to be recorded in writing, permit such class of taxable persons to maintain accounts in such manner as may be prescribed.

(5) Every registered person whose turnover during a financial year exceeds the prescribed limit shall get his accounts audited by a chartered accountant or a cost accountant Accounts and shall submit a copy of the audited annual accounts, the reconciliation statement under sub-section (2) of section 44 and such other documents in such form and manner as may be prescribed.

Provided that nothing contained in this sub-section shall apply to any department of the Central Government or a State Government or a local authority, whose books of account are subject to audit by the Comptroller and Auditor-General of India or an auditor appointed for auditing the accounts of local authorities under any law for the time being in force.

(6) Subject to the provisions of clause (h) of sub-section (5) of section 17, where the registered person fails to account for the goods or services or both in accordance with the provisions of sub-section (1), the proper officer shall determine the amount of tax payable on the goods or services or both that are not accounted for, as if such goods or services or both had been supplied by such person and the provisions of section 73 or section 74, as the case may be, shall, mutatis mutandis, apply for determination of such tax.

Related provisions of the Statute

Section or Rule Description
Section 2(94) Definition of Registered Person
Section 2(85) Definition of Place of business
Section 2(89) Definition of Principal place of business
Section 36 Period of retention of accounts
Section 44 Annual return
Rule 80 Annual return
Rule 56 Maintenance of accounts by registered persons
Rule 57 Generation and maintenance of electronic records
Rule 58 Records to be maintained by owner or operator of godown or warehouse and transporters

Introduction

This Section mandates the upkeep and maintenance of records, at the place(s) of business, in electronic or other forms. Furnishing of an audited statement of accounts and reconciliation statement is also contemplated for persons having turnovers exceeding the prescribed limit. There is no relaxation provided to persons who have voluntarily obtained registration. This section read with relevant rules provides for the manner and method of maintenance of records of all kinds and classes of persons, as well.

Frequently Asked Questions

Where should the books and other records u/s 35 be maintained?

Such records shall be maintained at his principal place of business, as mentioned in the certificate of registration. If more than one place of business is specified in the certificate of registration, records relating to each place of business should be maintained at that place.

In case, more than one place of business is specified in the certificate of registration, can the assessee choose to maintain records at a single place for all the places within that State?

No, in such cases, the accounts and records relating to each place of business shall be kept at such places of business concerned.

Whether the records are to be maintained physically or in electronic form?

The records need to be maintained physically. In case they are maintained in electronic form, then they must conform to such procedures as may be prescribed.

Apart from the records maintained above are there any additional document to be submitted/maintained?

Section 35(5) obligates an assessee who is required to get his accounts audited to file an electronic reconciliation statement and assessee is obliged to submit such a statement in addition to the audited statement of accounts and other documents and records prescribed.

Who is eligible to conduct audit of taxpayers?

Every registered person whose turnover during a financial year exceeds the prescribed limit, shall get his accounts audited by a chartered accountant or a cost accountant. (Section 35(5) of the CGST/SGST Act)

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